How to Void a Check in QuickBooks
Before we start, it's important to know that voiding a check in QuickBooks will maintain the transaction record while ensuring the check's dollar value is zero.
Contents
Void Checks in QuickBooks Online
Void Checks in QuickBooks Desktop
Step 1: Identify the Check to Void
Step 2: Void the Check
Step 3: Save the Changes
Step 4: Record a Note (Optional)
Void Checks in QuickBooks Online
To void a check in QuickBooks Online, you can follow these steps:
Select Accounting from the left menu.
Select Chart of Accounts at the top.
Select the bank account the check you need to void was recorded under and choose View Register.
Locate the desired check and click to highlight and Edit.
On the bottom center click More and select Void.
Confirm “Are you sure you want to void this check?” by selecting Yes.
Void Checks in QuickBooks Desktop
Step 1: Identify the Check to Void
Begin by locating the check you wish to void. Navigate to the 'Banking' menu and click 'Use Register'. From the list, select the account from which you issued the check. You'll see a record of all transactions associated with this account. Locate the check and click on it to open.
Step 2: Void the Check
With the check's details displayed, go to the 'Edit' menu at the top of the screen and select 'Void Check.' A prompt will ask you to confirm that you want to void the check. Click 'Yes' to confirm.
Step 3: Save the Changes
After voiding the check, it's crucial to save the changes. To do this, navigate to the 'File' menu and click on 'Save.' This ensures the check's status is updated to 'void.'
Step 4: Record a Note (Optional)
For proper record-keeping and future references, it might be beneficial to include a note on why the check was voided. You can do this in the 'Memo' field of the check.