How to Connect QuickBooks Online and Stripe (Integration)

For some unknown reasons, some small businesses still use manual practices to connect Stripe to QuickBooks Online. The manual process is so old school and has become obsolete in large enterprises. Small and mid-sized businesses are facing a rapid culture shift in terms of technology and automation. You don’t have to follow the tiring primitive practices just because you have been doing that for years.

If you are one such small business owner, it is time to update your practices with the present day automation gears. Long gone are the days when bookkeepers used to maintain ledgers and run into ledger rooms. Fortunately, we have bunches of applications scattered across the web to automate your bookkeeping and accounting. 

So, if you have already come to a realization, you are in the right place. If you are a small business owner using Stripe for your business transactions and QuickBooks for your accounting, you must now be looking for some ways to connect Stripe to QuickBooks Online.

We have some good news for you. There is a way to connect Stripe and QuickBooks. This read will explain everything about Stripe QuickBooks integration. 

Do we really need automation?

QuickBooks and Stripe are industry giants in their respective domains and have helped millions of small businesses and their accountants across the globe. But there is a considerable crowd of people who use both Stripe and QuickBooks for their small business. And that is when the discrepancy arises. 

QuickBooks can keep tabs on all your accounting chores and tames down your accounting stress. Stipe is a one-stop solution for all your business transactions. Your Stripe account will have details of every transaction you do. But there is a solid gap between Stripe and QuickBooks. Unfortunately, Stripe cannot transfer your transaction details into QuickBooks. QuickBooks cannot start the accounting process with empty columns. And so QuickBooks will remain mute until you feed some numbers for accounting. 

It is really surprising that some small businesses still communicate numbers from Stripe to QuickBooks by manual practices. But do manual entries serve the purpose? To an extent, yes, but manual entries are not always accurate. Also, it takes a lot of time, resources and ardent labour to get books done manually. 

And that’s when automation tools flash in. 

PayTraQer

It is a powerful automatic import tool to sync your Stripe transactions into QuickBooks without any human touch. It is more than just an import tool. You can import your Stripe transactions along with the related customer, item, fees, tax and payout details into QuickBooks. You also have enhanced customization to sync your on-going and historical Stripe transactions. Moreover, we have advanced features such as duplicate payment detection, itemized sync for multi-product transactions, easy rollbacks, advanced tax management and multi-currency option. You can try exploring PayTraQer with our 30-day free trial with 50 free syncs and timely live support. There is no need for credit cards either. 

Don’t worry about the credibility, as PayTraQer is an Intuit authorized application and is available in the Intuit App Store. 

How to get started with PayTraQer?

Setting up PayTraQer is not a complicated process. You can set up and start syncing your transactions in less than five minutes with a few clicks. 

Here is how to do it.

Step 1: Navigate to the Intuit App Store.

Step 2: Type PayTraQer in the search bar. 

Step 3: You can see our app card in the search results. Click on the ‘Get App Now’ button. You will be redirected to our application. 

Step 4: Once you are inside the app, you will be asked to connect to your payment system. Click on the Stripe tile among others.

Step 5: You will be navigated to the Stripe page to get access to download and sync transactions.

Step 6: Once the verification is successful, your Stripe account will be connected to PayTraQer. 

Now syncing Stripe transactions into QuickBooks is just a matter of seconds with PayTraQer. 

What about Previous Stripe Transactions?

You need not worry about your previous Stripe transactions, as PayTraQer will take care of it. By default, PayTraQer will download your previous transactions for the past 60 days. You can see them in the dashboard when you come into PayTraQer for the first time. 

But PayTraQrer does not limit you to downloading transactions older than 60 days. You just have to click the ‘Download Historic Transaction’ button and specify the date range of the transactions. All the transactions within the specified date range will be downloaded to PayTraQer. 

You can sync them all by clicking the ‘Sync to QuickBooks’ button.

How to Sync Stripe Transactions?

Transactions can be synced in either of the following ways.

When auto-sync is turned on, all the ongoing Stripe transactions will be automatically synced into QuickBooks without any human supervision. But you have to turn on this setting under the Sync settings.

Manual sync is the default syncing option available in PayTraQer. All downloaded transactions will appear on the dashboard. You can select each transaction from it manually before you hit the sync button. This syncing mode is suitable when you want to sync only selected transactions.

Can you rollback the sync?

Of course, you can. If you have mistakenly synced a set of transactions into QuickBooks, you can remove the entries from QuickBooks with our rollback option. You can either delete the whole transaction along with the related customer and item details or remove only the transaction from QuickBooks retaining the customer and item detail. 

Wrap Up

Now you might have got better insights into how to connect Stripe to QuickBooks Online. PayTraQer is a must-have tool if your small business accounting relies on QuickBooks. You shall try using PayTraQer with our 30-day free trial. We are sure you will love it! Do not hesitate to drop us a line at support@saasant.com if you have any doubts or queries. Automate your bookkeeping with PayTraQer and save precious time back in your day.

If you want to know more about Stripe safety, Read - Is Stripe Safe?