How to Import Chart of Accounts in QuickBooks Online

Import your chart of accounts into QuickBooks online vs creating manually, which is better? Creating them one by one is time-consuming and increases the risk of errors, leading to potential financial issues. Importing chart of accounts is easy and keeps your data error-free.  However, the QuickBooks online default importing method has its limitations, such as unclear error messages and falsely indicating you've reached the maximum number of accounts.

Fortunately, SaasAnt Transactions offers a solution. You can import your chart of accounts to QuickBooks Online from XLS, XLSX, CSV, IIF, and PDF. With a 4.9-star rating from around 4000 users in the QuickBooks app store, SaasAnt Transactions saves time and minimizes errors. 

Read on to learn how to import your chart of accounts into QuickBooks Online in the easiest way possible.

Import Chart of Accounts into QuickBooks Online: Quick Instructions

You can get started with a 30-day free trial immediately.

• Integrate SaasAnt Transactions from the QuickBooks app store. 

• Upload the file

• Review and Import.

• Rollback (undo) if needed.

How to Import Chart of Accounts into QuickBooks Online: Step-by-Step Guide

Here are the straightforward steps to import your chart of accounts into QuickBooks Online. To begin, sign up for SaasAnt Transactions, which offers a 30-day free trial.

Step 1: Connect SaasAnt Transactions with QuickBooks

To get started, connect your QuickBooks account with SaasAnt Transactions. Visit the QuickBooks Apps Store and type "SaasAnt" in the search bar. You'll find the SaasAnt Transactions application there. Just click the "Get the App Now" button to proceed.

Step 2: Select Entity

Click on New Import from the list on the left side of the screen. Select ‘Accounts’ under the ‘List’ category. 

Step 3: Upload Your File

Next, click the Browse button to select the file you want to import from your computer. You can also drag and drop your file here.

You can upload different file formats, including XLS, XLSX, CSV, or IIF. Additionally, SaasAnt Transactions lets you convert PDF files into one of the supported formats. 

Step 3: Mapping 

Mapping matches the fields in QuickBooks to those in the imported file. Select the correct sheet if there are multiple sheets in the same file. 

For example, your Excel sheet could have ‘acc number,’ which supposedly means ‘Account Number’ in QuickBooks fields. 

The Preview Mapping feature lets you see how the fields will be matched in QuickBooks. Once you are done mapping, click ‘save and continue.’

Note: If you have trouble mapping using the file you have uploaded, you can always go back to the file upload page, download the ‘Sample template’ on the right side of the screen, and format your existing file based on the sample template to make things even easier. 

Step 4: Review Data Before Import

Review the data mapped to avoid mistakes and ensure the accurate alignment of all details. SaasAnt Transactions facilitates data review and corrections, helping you identify and resolve errors. Upon confirming the data accuracy, click ‘Upload’ to import your file into QuickBooks Online. 

Step 6: Verifying the Imported File

Upon successful import, the uploaded transactions will appear with their reference number. Click on the reference number to verify whether that transaction has been uploaded into QuickBooks. You can also roll back (undo) the imported data if needed. 

SaasAnt Transactions comes with innovative error resolution tools that help you if you encounter any issues. If there are errors, it’ll suggest ways to fix them, making the whole process effortless.

Note: SaasAnt Transactions also lets you bulk edit, delete, export, and modify your Chart of Accounts so that you can keep your accounts up-to-date.

Make It Even Easier with Automation

If you want to simplify the import process even further, consider automating the bulk upload of your financial statements. With SaasAnt Transactions, you can use scheduled Email, FTP/SFTP, or Zapier to automate this task. This approach can save time and reduce manual effort, making your workflow more efficient. 

Related Reading: Here’s a detailed article on Email, FTP/SFTP, or Zapier automation. 

Benefits of Importing Chart of Accounts into QuickBooks using SaasAnt Transactions

1. Significant Time Savings

Using SaasAnt Transactions to import the chart of accounts, you can quickly upload multiple accounts at once, freeing up valuable time that can be better spent on strategic business activities or client relationships.

2. Reduced Risk of Errors

Importing your chart of accounts into QuickBooks Online through SaasAnt Transactions minimizes the chances of errors, ensuring that your financial data is accurate and reliable. This accuracy is crucial for making informed business decisions and maintaining compliance.

3. Easy Customization

SaasAnt Transactions allows you to customize how your data is mapped to QuickBooks fields, ensuring that your chart of accounts reflects your specific business structure. This flexibility helps you maintain clarity in your financial records.

4. Cost-Effective Solution

For small businesses and CPAs, managing costs is always a priority. SaasAnt Transactions offers a 30-day free trial, allowing you to test the service without any upfront investment. By reducing the time spent on data entry and minimizing errors, you can also lower your overall accounting costs, making it a wise financial choice.

5. Improved Financial Insights

By importing your Chart of Accounts into QuickBooks Online using SaasAnt Transactions, you can create a clearer picture of your business’s financial health. This improved organization allows for better tracking of income and expenses, leading to more insightful reporting and analysis that can guide your business decisions.

Conclusion

We've discussed all the essentials on how to import chart of accounts into QuickBooks Online with SaasAnt Transactions. This effective application overcomes QuickBooks' challenges with bulk data imports, providing a quick, error-free, and time-saving solution. Plus, you can start right away with a 30-day free trial, and there's no need to enter credit card information.

FAQs

How do I import a Chart of Accounts in QuickBooks Online?

You can easily import Chart of Accounts in QuickBooks online using SaasAnt Transactions. Just upload the file, map the fields to QuickBooks fields and import your chart of accounts in QuickBooks Online. 

Is there a way to export a Chart of Accounts in QuickBooks Online?

You can integrate SaasAnt Transactions with QuickBooks Online to export the Chart of Accounts since QuickBooks provides no default way. Use the advanced search and filter option to download your Chart of Accounts CSV or XLSX format. 

Can I edit multiple charts of accounts in QuickBooks?

Yes, you can bulk edit the chart of accounts in QuickBooks by integrating SaasAnt Transactions. Go to the SaasAnt Transactions dashboard -> export -> select the entity as accounts-> use the filter to search by date or reference number. A list of accounts matching the filter will be displayed. Select whether you want to download the file in XLSX or CSV format. Make changes to the downloaded file and use the modify feature to upload the modified file. 

How do I bulk delete the Chart of Accounts in QuickBooks?

Connect SaasAnt Transactions with QuickBooks. Go to SaasAnt Transactions Dashboard -> delete -> select the required transaction entity as Accounts-> use date range filter or advanced filter to search -> delete.