Integrating PayPal with Xero Using PayTraQer: A Complete Guide

Integrating PayPal with Xero using PayTraQer automates transaction syncing, ensures accurate records, and saves time on manual data entry. This guide includes quick instructions, a detailed walkthrough, and FAQs to make the process seamless.

Quick Instructions

1. Prepare PayPal:

   • Log in to your PayPal account.

   • Ensure API access is enabled under the Account Settings section.

2. Set Up Xero:

   • Log in to Xero.

   • Confirm that your chart of accounts, tax rates, and currency settings are configured.

3. Install PayTraQer:

   • Visit PayTraQer, sign up, and download the app.

4. Connect PayPal to PayTraQer:

   • Open PayTraQer, go to Connections, select PayPal, and authorize the integration.

5. Link PayTraQer to Xero:

   • In PayTraQer, click Connect to Xero and log in to your Xero account to grant permissions.

6. Customize Settings:

   • Map income, fees, and taxes to the appropriate Xero accounts.

7. Sync Transactions:

   • Use the Sync Now option in PayTraQer to import PayPal transactions into Xero.

8. Reconcile Transactions:

   • Match the imported transactions with your bank feeds in Xero for reconciliation.

Step-by-Step Guide

Step 1: Prepare Your PayPal Account

Log in to your PayPal account and ensure API access is enabled. Then, navigate to Account Settings > API Access and generate the credentials if you haven't already.

Step 2: Configure Xero

Verify the following in Xero:

• Your chart of accounts is up to date.

• Tax rates are set for transactions involving PayPal.

• Multi-currency is enabled if required.

Step 3: Install PayTraQer

Sign up at PayTraQer, download the application, and log in to the dashboard.

Step 4: Connect PayPal to PayTraQer

• Open PayTraQer and go to Connections.

• Choose PayPal and log in with your PayPal credentials.

• Authorize PayTraQer to access and sync PayPal transactions.

Step 5: Link PayTraQer with Xero

• From the PayTraQer dashboard, click Connect to Xero.

• Log in to your Xero account and authorize the connection.

Step 6: Customize Integration Settings

• Map PayPal transactions to income, expense, and tax accounts in Xero.

• Set up automatic or manual syncing preferences.

Step 7: Sync Transactions

Click Sync Now in PayTraQer to import your PayPal transactions. You can view synced data under Sales or Bank Transactions in Xero.

Step 8: Reconcile Transactions

Navigate to Xero’s Bank Reconciliation tab to match imported PayPal transactions with bank feeds and finalize reconciliation.

Frequently Asked Questions (FAQs)

Q1. Can I track PayPal fees in Xero using PayTraQer?

Yes, PayTraQer allows you to map PayPal fees to a specific expense account in Xero.

Q2. Does PayTraQer support multi-currency transactions from PayPal?

Absolutely. PayTraQer supports multi-currency syncing, provided Xero’s multi-currency feature is enabled.

Q3. How often should I sync PayPal transactions?

Syncing can be done in real-time, daily, weekly, or manually, depending on your business needs.

Q4. What should I do if a transaction fails to sync?

Double-check PayPal API credentials and mapping settings in PayTraQer. If the issue persists, retry the sync or contact support.

Q5. Can I integrate multiple PayPal accounts with Xero?

Yes, PayTraQer supports the integration of multiple PayPal accounts with Xero.