Intuit QuickBooks and Square

If you are a small business owner, you must know how difficult it is to manage many tasks all at the same time. One of such difficult tasks is to manage your books. Handling records, business reports, tax preparation all would be a part of 9 to 5 in your life. Though you have QuickBooks to handle your accounting chores, you must have to feed data manually into QuickBooks.

Some days back, all the accounting and related tasks were handled manually. But there are a lot of inefficiencies in manual processes, which we will cover later. In such a scenario, automation tools were built to make our bookkeeping easier and more efficient. 

PayTraQer is one such tool to sync your Square transactions into QuickBooks automatically without any human support. This read will elaborate on how to link Square to QuickBooks using PayTraQer.

Efficiencies of Automation

As mentioned above, manual keying has a lot of inefficiencies. It consumes a lot of time and resources. It is generally held that the average speed of manual keying for date entry professionals is about 12,000 to 15,000 keystrokes per hour. We cannot expect all small businesses and their employees to be data entry professionals. The average data entry speed is 8,000 to 10,000 keystrokes per hour. So, it would take about 15 hours to manually import 300 transactions on average. But think of the speed with the PayTraQer software. Countless transactions can be imported in a few minutes.

We know from the statistics that the average accuracy of manual entries is 96%. You can however try and push it to 98 to 99% opting for double entry practices. But it further costs you more time and money. However, 100% accuracy by manual keying is not always possible. But with PayTraQer, you always get accurate results. As every transaction is carried into QuickBooks by software, you will get the numbers imported untouched and precise. 

Even a speck of error will bring up a great mess at the time of reconciliation. You will have to search the whole record from top to bottom to spot out the speck of error. And the records get clumsy when rewritten and makes reconciliation a nightmare. But with PayTraQer, you can have your reconciliations in peace.

With PayTraQer, you will have fresh and clean books all the time. 

How to Install PayTraQer?

Installing PayTraQer and steps to link Square and QuickBooks is very simple. You just need to log in to your QuickBooks account and navigate to the Intuit App Store. As PayTraQer is an Intuit authorized application, you will find it totally compatible with QuickBooks.  Just search for ‘PayTraQer’ using the search bar. You can see our app card there. Click on the ‘Get App Now’ button. You will be redirected to our application.

You can sign in with your QuickBooks credentials. Once you are inside, after connecting your QuickBooks account, you will be asked to connect to your payment system. Choose the Square tile among others. You will be redirected to the Square. 

Once the verification is successful, your Square account will be connected to PayTraQer. You just need to have hands on the simple quickstart settings to get your sync seamless. 

What about Historic Transactions?

When you are inside PayTraQer for the first time, you can see your historic Square transactions for the past sixty days automatically downloaded to PayTraQer. You can sync them all in one go by clicking on the ‘Sync to QuickBooks’ button. 

You do not have to worry about older transactions as well. You can download and sync countless historic Square transactions into QuickBooks, without any hiccups. Click on the ‘Download Historical Transactions’ button and specify the date range. All the transactions that happened within the specified date range will be downloaded and appear on the screen. You can sync them all by clicking on the ‘Sync to QuickBooks’ button. 

Types of Sync Available

Once you have connected your Square account to QuickBooks, you can do the sync in a couple of different ways. 

The manual entry is the way by which transactions are synced by default into QuickBooks. You will see all the transactions on the dashboard in the grid view. You can view each and every transaction with the attached customer and item details. You need to manually select each transaction that you want to import into QuickBooks, or you can select all. Once the selection is made, click on the ‘Sync to QuickBooks’ button. All the selected transactions will be seamlessly synced into QuickBooks in a snap. 

There is another way of syncing - the automatic sync. This is the most popular syncing option available in PayTraQer. As the name suggests, all the Square transactions will be automatically synced into QuickBooks. Once you turn this setting on, you do not even need to open the application, all your ongoing Square transactions will be automatically synced into QuickBooks. But for this to happen, you should turn on automatic sync under the Sync Settings. 

Need to Undo Sync?

There are sometimes when we may unintentionally sync unnecessary transactions. No problem at all.

That is when our roll back option flashes in. You can erase the synced transaction from QuickBooks without leaving any trace at all. 

You can delete the whole transactions along with the attached item and customer details by clicking on the ‘Undo All’ button. Or remove only the transactions while retaining the item and customer details in QuickBooks by clicking on the ‘Undo Transactions’ button. 

To Conclude

Now you know everything about how to link square to QuickBooks. So, what is stopping you? 
If you are still following primitive practices, it is already high time to embrace automation for your bookkeeping. Give PayTraQer a shot with our 30-day free trial and explore its features and functionalities. We are sure you will love it. We are happy to help you any time. Drop us a line at [email protected] for any queries.