Small Business Productivity Tips to skyrocket your Business Organically

Businesses of all sizes come with various demands of accounting, tracking, revenue management, monitoring, marketing, taxation, and many others. Small businesses to be precise, scoops all the energy and time from the businessman while trying to fit into all shoe sizes leading to zero productivity and drooping sales. Let's face the fact, not every businessman is an accounting expert or a coding ninja. Also, small businesses lack an efficient team of professionals excelling in every peanut section of the company. Therefore it is crucial to find ways to improve work performance with limited sources/budget available.

Here are 10 Small business productivity tips to score high-profit numbers with efficient time management skills.

1) Switch to a Virtual Accountant

Small Business usually fails to accommodate a human accountant to look after all the bookkeeping job for the company. And it's tiresome to indulge in error-prone manual documenting of transactions, payments, and taxation. And if your bookkeeping knowledge is in the gutter, your business is sure to drown.

Therefore, it's wise to surrender your bookkeeping tasks to accounting solutions like QuickBooks and FreshBooks. Not only do they provide easy error-free bookkeeping solutions, but also save you about 5-6 hours every week, easily giving you more room to focus on your business. These bookkeeping solutions are a one-stop destination for all your accounting undertakings. They provide accurate reporting, easy revenue flow tracking and analysis, costing/budgeting, deterring data loss, and many more solutions.

2) Auto-Sync Payments and Data

Aforesaid, using bookkeeping solutions makes accounting tasks easy. But you can furthermore ease the situation by engaging mediators like PayTraQer and SaasAnt Transactions to perform the auto-sync payments and transactions directly with Quickbooks. With hundreds of payments occurring every single day, it's a task to manage and input all the invoices, transactions, and related data outsourced from different payment systems. Automated imports and synced payments solve all your bookkeeping solutions, impacting to provide a well organized, accurate, and time-saving accounting.

PayTraQer is a powerful tool that syncs Online payments like Paypal, Square, and Stripe with Quickbooks automatically. SaasAnt Transactions provides bulk imports/exports, mass deletions, and effective analytics for your QuickBooks. When you can save time and perform efficiently with these mediators, why let your business snail with manual bookkeeping?

3) The Pareto principle

The Pareto principle (also known as the 80/20 rule, the law of the vital few, or the principle of factor sparsity) states that, for many events, roughly 80% of the effects come from 20% of the causes.

According to Management Consultant Joseph M. Juran, 20% of effective and robust performance of work can get you 80% of results. Therefore, monitor your marketing and management skills adopted every single day. Figure out what is consuming you the most and is resulting in not so great outcomes. Analyze what little strategies are bearing you tremendous results. Focus more on implementations that get you maximum results and scale down activities that are nullifying productivity efficiency. The 80/20 rule is one of the simplest and efficient productivity hacks to consider, in order to increase productivity organically with respect to small businesses.

4) Smart Marketing and Outreach techniques

In this fast pacing world where all the current conversions rely on the internet world, consider upgrading your business and stores online. Establishing your store online is made super easy with Shopify. A few steps by step process will lead you to a greater business in no time. But how do you market your business smartly? Well, there are multiple ways to market and reach your ideal clients and customers. For instance, solid email marketing, messaging, live chatbox widgets, dropshipping, exciting rewards and coupons, detailed tracking and analysis, reviews and feedback, and many more features are available online. Ace your online marketing skills with tons of affordable, highly rated, and easy to use apps and services. Not only will these installations ease your marketing but will also save you from an enormous amount of falsework output.

5) Create/Use Proposal templates

We all know that Small Businesses are required to pitch great proposals every other day in order to crack new deals. And writing a fresh proposal every single time is time-consuming and nerve-wracking at the same time.

Also if you carefully notice, everyday proposal creations tamper the proposal quality with time. It's human to lose interest in something done on a daily basis. So it's wise to switch to using Proposal templates. Figure out various kinds of proposals usually pitched by your company.

Spend some time on creating some spectacular proposal templates. Use all the creativity and rawness while creating the templates. You just have to input the necessary information and details every time you want to mail a proposal. Solving all the quality issues, proposal layouts save a huge amount of time every single day. If you are a template dumbo, you can always opt for readymade proposal templates available online.

Management solutions like Hubspot and PandaDoc offer numerous templates that can easily help you reach your target clients with quality proposals.

6) Schedule your tasks

Every small business comprises a various number of tasks to be accomplished in a day. A random surge of achieving tasks makes work-life messy and can lead to major unproductivity. So the basic small business tip would be to organize your work life on a daily or weekly basis.

Allotting time for certain tasks makes it easier for a human brain to register tasks. This will also enhance the quality of the work produced. For example, if you run a small retail business on Shopify, choose your preferred timings for checking emails, social media engagement, and website analysis. Skip all day shipment response to time-appropriate shipment response. Make sure to focus on one task at a time. Also scheduling tasks to bring order, omits confusion, and elevates productivity.

7) No more Paperworks

Gone are the days when small companies relied on paper works for documenting every single data of the company. If you still belong to the group following the age-old tradition of recording every single data on a piece of paper, you definitely need to pull up your socks and shift to online documentation. Not only is the paperwork documentation strenuous, but also the task is super time-consuming. The method offers you zero security and increases the need for space in your office to stack up the documents. Whereas Online documentation offers a tightly secured documentation that is extremely easy to mail or share with the required associates.

The cloud storage keeps all your files safe no matter what plagues your office. The basic Gsuite and GoogleDocs come with easy and efficient documenting features fulfilling all the business routes and requirements.

8) Indulge in timed conversations and video conferences

Like mentioned earlier, scheduling your daily tasks at work is very crucial for an organized and detangled work atmosphere. The same theory applies to answering calls and participating in video conferences. Time your call sessions and let your customers/clients know about your availability. Pick and answer the calls only during the time allotted for the same. In situations like these Calendly aids you in the configuration of call times easily and effectively. The same applies to video conferences as well. Schedule them according to the work timetable and let your clients/customers/teammates know about the scheduling.

Also, call scheduling will add more credentials to the company by showcasing organization and time management work ethics of your company to the world. Clients magnet sturdy companies with organized values.

9) Video meets are the new business trends

With the ever-growing traffic and polluted environment raging outside, how overwhelming is it to reach a meeting with the pressure of looking like a calm, neat, and tidy entrepreneur?

The very thought of attending a meeting held across the other end of the city makes you feel disgusted. Also, it also comes with additional traveling costs curbing more time and money consumption for the company.

Simply shift to video conferences to hold your important meetings. The feature allows you to connect clients from all over the world and lets you produce efficient and quality work conversations at your comfortable air-conditioned workplace. Many platforms like Google Meet, Zoom, Skype, etc allow over 100 recipient capacity meetings with professional and comfort considerations at the same time.

10) Take Breaks

At the end of the day, we are humans and every human has a time-lapse at work situation. Too much work can exhaust you and result in poor work productivity and loss of health issues.

Therefore, fix your daily work hours. Maintaining a healthy lifestyle with a good amount of sleep is crucial to any successful business. Aiming high and being ambitious is a must, but granting those little breaks every now and then is equally important to kickstart your business to newer heights. Therefore pace it easy and maintain a good work-life balance.

Conclusion

Almost all the small businesses and startups start with zero knowledge of time management. The business minds are usually focused on how to improve? how to increase? how to elevate? And what more could be done?

But it's very important to learn a few basics of handling business in order to sustain the business for a longer period of time. These are just basic productivity tips any small business needs to adapt for smoother and organic business growth.